UK invoice template with VAT
A UK-style invoice in pounds with 20%, 5% or 0% VAT per line, dates in day/month/year order and A4 paper. Add your company number and VAT number in From, list your services and download a tidy PDF to send to your client.
How to use the Invoice Generator
- 1Enter your business details in From and your client's in Bill to. Add a logo if you like; it stays on your device.
- 2Set the invoice number, dates and currency, then add a line for each product or service with its quantity, price and tax rate.
- 3Add a discount (before or after tax), shipping or an amount already paid, and choose whether your prices include tax.
- 4Check the live preview, add payment details and notes, then download the PDF. Tap Next number to start the next invoice.
Frequently asked questions
What must a UK VAT invoice include?
HMRC asks for a unique invoice number, your business name and address, your VAT registration number, the invoice date, the time of supply if different, the customer's name and address, a description of each item, the rate of VAT and the totals. Check HMRC's VAT invoice guidance for the full list.
Do I need to show VAT if I'm not VAT registered?
No, and you mustn't charge it. Set the tax rate to 0 or leave it empty and don't add a VAT number. Many sole traders add a note such as "Not VAT registered" to avoid questions.
How long should UK payment terms be?
30 days is common, and you can set any due date. If you agreed nothing, UK late payment rules generally treat business-to-business invoices as due after 30 days, after which statutory interest can apply.
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